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Employees’ Provident Fund (EPF) Registration

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EPF Registration

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Employees’ Provident Fund (EPF) Registration

The Employees’ Provident Funds and Miscellaneous Provisions Act, 1952 applies to every establishment which is a factory engaged in any industry specified in Schedule I and in which twenty or more persons are employed. An establishment to which this Act applies shall continue to be governed by this Act notwithstanding that the number of persons employed therein at any time falls below twenty. Employee Provident Fund EPF is an employee benefit scheme generally prescribed by a statutory body of the government which provides facilities to the employees of an organization with regard to medical assistance, retirement, education of children, insurance support and housing.

Benefits of Employees' Provident Fund (EPF) Registration

Pension

Pension

Employees are also eligible for Pension after the expiry of employment.
Withdrawal

Withdrawal

Member may withdraw the amount accumulated in his account. Provident Fund Accumulation plus interest can be withdrawn upon retirement, resignation and death. Partial withdrawals allowed for specific expenses such as house construction, higher education, marriage, illness etc.
Death

Death

Provident Fund Amount is given to Family members of the employees after the death of employee.

Frequently Asked Question

WHAT ARE THE REQUIREMENTS FOR REGISTRATION IN EMPLOYEES PROVIDENT FUND?
  • If an organisation finds that the Employees' Provident Fund and Miscellaneous Provisions Act 1952 is applicable to it, then it can fill-in the attached proforma for registration. The duly filled-in proforma along with one or more of the documents mentioned in the Performa can be submitted to the respective provident fund offices for getting the registration.
  • Prepare the application for Registration to submit the Application to PF Office. PF Office allots (1) PF Code No. & (2) Section No.
  • On obtaining PF Code No, ASR to prepare Form 9 (Details of Employees).
  • Employee fills
    (i) Form 2 (Employee PF Nomination Form) &
    (ii) Form 11 (Declaration Form) submit Form 9 & Form 2 to PF Office. The Form 11 is maintained in the Employee Personal File.
WHAT ARE THE DOCUMENTS REQUIRED FOR EPF REGISTARTION?
  • List of Minimum 20 Employees with their Date of Joining and rate of salary.
  • In case of company- MOA & AOA with Certificate of incorporation.
  • In case of partnership – partnership Deed.
  • Copy of pan.
  • Bank A/c Existing Certificate.
  • VAT Registration/Service Tax/any other Registrations.
  • Declaration Form of each employee along with their 2 Post Size Photograph (optional).

  • Electricity Bill.
  • List of Directors/Partners.
  • 30 Pages of Letter Heads.
  • Copy of Current month bank statement.
  • Copy of Rent Agreement if rented.
  • Copy of Two works Order.
WHAT ARE THE ESSENTIAL DOCUMENT(S) TO BE SUBMITTED?
  • A copy of Memorandum and Articles of Association and the certificate of incorporation issued by the Registrar of Companies, in the case of Public and Private Ltd. Companies.
  • A copy of partnership deed in the case of partnerships.
  • A copy of Registration certificate issued by the Registrar of Co-operative societies.
  • A copy of Registration certificate issued by Registrar in the case of societies registered under Societies Registration Act along with a copy of the objects and Rules of the Society.
  • Partition deeds creating HUF.
  • Any agreement or other legal documents in the case of Association of persons as defined in the Income Tax Act.
WHAT IS THE LIST OF DOCUMENTS WHICH CAN BE SUBMITTED AS A PROOF OF DATE OF SET UP?

Any one of these documents has to be submitted

  • First Sales Invoice.
  • Any proof regarding date of trial production.
  • Incorporation Certificate issued by the Registrar of Companies together with the report of the Managing Director to the Shareholders in the Annual Report.
  • Commencement of Business Certificate issued by the Registrar of Companies.
  • Certificate of Registration issued by the Registrar of Co-operative Societies.
  • Certificate of Registration issued under Societies Registration Act.
  • Certificate issued by Reserve Bank of India registering newly set up and non-banking financial companies.
  • License issued by the Health Authorities.
  • License/permission issued by the Municipal/Corporation Authorities.
  • Permission/approval granted by the appropriate State Govt. Authorities in the case of Educational Institutions.
  • Certificate issued by the Fire Authorities in the case of estariven
WHAT IS THE CONTRIBUTION OF EMPLOYER?
The Employee contributes 12% of his /her Basic Salary & the same amount is contributed by the Employer. Employer contribution of 12% of basic salary is totally deposited in provident fund account where as out of Employees contribution of 12%, 3.67% is contributed to Provident fund and 8.33% is deposited in Pension scheme.
WHAT IS THE BASIC SALARY FOR EPF APPLICABILITY?
Employees drawing basic salary up to Rs 6500/- have to compulsory contribute to the and employees drawing above Rs 6501/- have an option to become member of the Provident Fund.
IS EMPLOYEE PROVIDENT FUND IS TAXABLE?
Provident fund contribution by the employer & employee is not a taxable income for Income Tax purpose.
WHAT IS THE REQUIRED NUMBER OF EMPLOYEES REQUIRED FOR EMPLOYEE PROVIDENT FUND APPLICABILITY?
Any establishment which employs 20 or more employees, except apprentice and casual laborers, every Employee including contract labour who is in receipt of basic salary up to Rs. 6500 p.m. is covered by the Act. Any establishment which has been covered under the Act once shall continue to be governed by the Act even if the number of persons employed therein at any time falls below 20.

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