How to Change Company Address

June 30, 2025

Registrationwala

Preface: This post was originally published in 2022 and has been updated on June 30, 2025, to provide you with the most current and accurate information.

According to the Companies Act 2013, every company must have a registered office (RO) within 30 days of company incorporation. The registered office address, or simply company address, serves as the official address for communication and legal notices, and must be maintained as long as the company continues to remain in existence. Although a company address is a permanent identifier, it can be changed to accommodate business needs.

Many companies in India tend to change their address due to various reasons like business expansion, cost savings or better infrastructure. In this blog post, we shall explain how to change company address in India.

What is Company Address?

A company address refers to a company’s official, legally recognized registered address. This address serves as the designated location for receiving communications, legal notices and other correspondences. It is the company’s principal place for executing business operations and interacting with stakeholders.

Every company registered in India needs to have a company address, which must be mentioned in its Memorandum of Association. This is a mandatory requirement under Companies Act 2013.

Types of Company Address Changes

Depending on where the office is being moved, the process for changing company address differs. Here are the common types of company address changes:

Address change within the same city.
Address change within the same state and same Registrar of Companies (ROC).
Within the same state but under different ROC.
To another state.

In all the above-mentioned scenarios, the procedure to change business address is different.

Step-by-Step Process to Change Company Address

Here is how companies can change business address within the same city/within same state and ROC/within same state but under different ROC/from one state to another state:

1. Change in Address within Same City

To change the business office address within the same city, here are the necessary steps:

The company must hold a board meeting and pass a resolution for address modification.
Upon passing board resolution for change, the company must file Form INC 22 i.e., business address change form, within 30 days of passing of resolution.

Necessary Documents

You will require the following documents at the time of Form INC 22 filing:

Board resolution.
Utility bills.
NOC from the landlord of the new address.

2. Change in Address within Same State and ROC

For modification of RO address within the same state (to another locality/town/village) and same ROC, the following steps need to be fulfilled:

A board resolution must be passed for holding an extraordinary general meeting (EGM).
During EGM, a special resolution must be passed for modification of business address within the same state and ROC.
Within 30 days of special resolution, the company must file Forms MGT 14 and INC 22.

Necessary Documents

You’ll require the following documents for the modification to business address within same state and same ROC:

Board resolution.
Special resolution.
Utility bills.
NOC of the landlord of the new address.
Rent agreement if the premises are rented.

3. Change in Address within Same State but Different ROC

To change business address within same state but a different ROC, you will need complete these steps:

A board resolution must be passed after the special resolution, and then, regional director's approval must be secured.
Within 30 days of the special resolution, Form MGT-14 must be submitted.
According to the regional director's order, Form INC-22 must be filed within 30 days and Form INC-28 within 60 days.
Additionally, Form INC-23 must be submitted.

Necessary Documents

The following documents are required for change in address within same state but another ROC:

Board resolution.
Special resolution.
NOC from the landlord.
Rent agreement in case of rented premises.
A declaration from any two directors or authorized key managerial personnel stating that there is no default in payment to workers and that creditors have given their consent for the change in the business address.
A declaration confirming that shifting the registered office will not affect employees’ interests.

4. Change in Address from One State to Another State

Here are the essential steps involved in the process of changing the company’s address from one state to another state:

A board resolution must be passed to call for an extraordinary general meeting.
The resolution must be filed under Form MGT-14 within 30 days of resolution.
At least 30 days before applying to the Regional Director for a change of address, an advertisement must be published in one local newspaper and one English-language newspaper.
A notice should also be sent to all creditors, debenture holders and other relevant regulatory authorities.
The application for approval must be submitted to the Regional Director.
Once approval is received from the regional director, Forms INC-28 and INC-22 must be filed within 30 days.

Necessary Documents

For changing address of company from one state to another, the following documents are essential:

Board resolution.
Copy of Memorandum of Association proposing reflected changes.
NOC of the landlord of the new office address.
Declaration that change in RO will not affect interests of employees.
List of credits and debenture holders.
Copy of public notice published in newspapers.
Latest financial statements.
List of shareholders and directors.

Conclusion

To change the business address, you must fulfill certain legal requirements. While changing the address within the same state might be easy, it might be a bit challenging to change the address from one state to another. If you need assistance in business address change, connect with Registrationwala’s business compliance experts!

Frequently Asked Questions (FAQs)

Q1. Is it possible for a company to change its address after incorporation?

A. Yes, a company can change its address after incorporation.

Q2. What is Form INC 28?

A. It is an MCA form to notify ROC about orders of NCLT, High Court or other competent authorities.

Q3. Is it necessary to secure NOC from the new landlord when changing the business address of a company?

A. Yes, it is quite necessary to secure NOC from the new landlord when changing the company's business address.

Q4. Is it mandatory to pass a board resolution to change the address of the company?

A. Yes, for changing the address of the company, passing a board resolution is mandatory.

5307 views

Corporate Structures in United Arab Emirates (UAE)

Interim Dividend : Understanding Meaning, Calculation and Its Procedure

LLP Partner Remuneration: Know its Limit and Calculation Method

How to Surrender a Director Identification Number (DIN)

How to Change Company Address