What are Statutory Registers

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What are Statutory Registers

Preface: This post was originally published in 2022 and has been updated on September 25, 2025, to provide you with the most current and accurate information.

Statutory registers are foundational documents that capture essential details about operations of a company. These documents serve as repositories of essential information like particulars of shareholders, debenture holders, minutes of meetings, investments, etc. 

The statutory registers are mandatory under the Companies Act 2013 and must be maintained at the company’s registered office.

Statutory Registers Meaning

Statutory registers are specific legal records about a company’s shareholders, directors, debenture holders, meetings held, investments and other key particulars that the Companies Act 2013 requires every company to maintain at the registered office and keep updated.

These registers are separate from the usual accounting records also maintained by businesses. Many companies keep their statutory registers in a bound book or a loose leaf binder. However, many companies also use other forms like computer records.

Every company in India, incorporated under Companies Act 2013, is required to furnish these records before the Registrar of Companies within the prescribed timelines. This requirement ensures that the statutory records remain up to date and available for public inspection, if deemed necessary.

List of Statutory Registers under Companies Act

Below, we have provided you with the list of some of the most important statutory registers of a company. We have explained them one by one:

Register of Members/Shareholders

In every company, record of the members, a.k.a. shareholders, is kept under the Register of Members. This register includes the names, addresses, number and class of shares of the members. 

It also includes the date at which the person was registered as or ceased to be a member, the amount paid, or agreed to be considered as paid, on the shares.

Register of Directors & Key Managerial Personnel

Every company is required to maintain and keep a register of directors and key managerial personnel at its registered office. This is a mandatory requirement under the Companies Act. This register must contain particulars of directors as well as key managerial personnel. 

The following particulars must be kept in the register of directors and KMP as per Rule 17 of Companies (Appointment and Qualification of Directors) Rules 2014:

• Director Identification Number (optional for key managerial personnel);

• Present name and surname in full;

• Any former name or surname in full;

• Father’s name, mother’s name and spouse’s name(if married) and surnames in full;

• Date of birth;

• Residential address (present as well as permanent);

• Nationality (including the nationality of origin, if different);

• Occupation;

• Date of the board resolution in which the appointment was made;

• Date of appointment and reappointment in the company;

• Date of cessation of office and reasons therefor;

• Office of director or key managerial personnel held or relinquished in any other body corporate;

• Membership number of the Institute of Company Secretaries of India in case of Company Secretary, if applicable; and

• Permanent Account Number (mandatory for key managerial personnel if not having DIN);

Additionally, the register must also contain details of securities the directors and KMPs hold in:

• The company itself;

• Its subsidiary companies;

• Its holding company;

• Associate companies; or

• Subsidiaries of the company’s holding company.

Register of Debenture Holders or Security Holders

According to Companies (Management and Administration) Rules 2014, every company that issues/allots debentures or any other security is required to maintain a separate register of debenture holders or security holders. 

For each type or class of debentures or securities, a separate register must be kept. This will ensure that the records don’t get mixed. For maintaining the register, Form MGT 2 must be used, as specified under Rule 4 of the Rules. 

Register of Charges

According to Section 85 of Companies Act 2013, each and every company must maintain a Register of Charges. This register must contain information regarding the company’s assets like mortgages or loans secured against company property. 

This register is essential for transparency regarding company’s financial obligations as well as encumbrances on its assets.

Register for Minutes of Meeting

According to Section 118 of the Act, the minute books must be maintained by a company. It must contain minutes of proceedings of general meeting, meeting of Board of Directors and other meetings and resolutions passed by postal ballot. 

This register serves as formal record of all discussions, decisions and resolutions passed by the company’s stakeholders.

Register of Significant Beneficial Owners

Section 90 of the Act makes it a mandatory requirement for companies to maintain a register of significant beneficial owners. This register identifies individuals having major beneficial ownership or control over the shares or voting rights of the corporation. 

It helps to identify and disclose individuals who have major influence or control over the affairs of the company. 

Conclusion

Every company registered with the Registrar of Companies under the Companies Act 2013 is required to maintain certain records. These records must be maintained under the ‘statutory registers’ of the company. These registers must be kept at registered office of the company and need to be updated from time to time. 

Do you need assistance in incorporating a company or in ensuring compliance with Companies Act 2013 and rules made thereunder? If yes, then feel free to connect with our Registrationwala consultants for assistance!

Frequently Asked Questions (FAQs)

Q1. Is the maintenance of statutory registers a mandatory requirement for companies in India?

A. Yes, statutory registers under Companies Act 2013 are a mandatory requirement for companies in India. Every company incorporated under the Act must maintain these registers.

Q2. Where does a company need to maintain its statutory registers?

A. A company must maintain its statutory registers at the registered office.

Q3. What are the different types of registers maintained by a company?

A. The different types of registers maintained by a company include register of members, register of directors and key managerial personnel, register of debenture holders, register of charges, register for minutes of meeting, etc.

Q4. Is it mandatory for a debenture-issuing company to maintain a register of debenture holders?

A. Yes, for a company that issues debentures, maintaining a register of debenture holders is a mandatory requirement under Companies (Management and Administration) Rules 2014.

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