Like the goldfish that will only grow to the size of its bowl, you should increase the size of your bowl. Change is real, and it comes as time passes on. All business entities grow with time. Some grow at a faster pace, some at a lower. With the increase in business size, the scale of operation increases, and entities strive to shift their office from one place to another to ensure the smooth functioning of the activities and operations.
To change the address, a process needs to be followed. First, the change in address must be reported to ROC. If the address is changing in the same city, the authority must be notified within 15 days. In case of a change in address to another city, a special resolution should be passed, or if the office is transferred from one ROC to another, the change must be approved by Regional Director. To get help in changing your office address, read the article to the end and reach out to our experts.
Types of Change in Registered Office Address
An organization can change its address in different circumstances and for that, it has to follow a proper procedure. The Ministry of Corporate Affairs (MCA) has set the procedure and it is important to follow the same process to avoid the penalties.
The change in registered office address is categorized into four types. These types are as follows:
Changing the Address Within Same City
Conduct a company board meeting or pass the resolution file Form INC-22 on the MCA website within 30 days of passing the resolution. File the application with the address proof and NOC from the owner.
Changing Address in a Different ROC but in the Same State
In this case, the company has to fill the Form INC-23 for the approval of the regional director. Within 60 days of passing the change in resolution, the application must be filled. Further, the change in address will initiate in the next 30 days of filing the application.
Change in Address in the Same State in Different ROC
Some states like Tamil Nadu and Maharashtra have different ROC, so here a completely different procedure is followed to change the registered office address
Change in Address in Different States
In this case, the Memorandum of Association will completely change. A board meeting should be conducted to pass the resolution. All the details regarding the change must be filled in the MOA.
Why is Having a Registered Office Address Important?
Registration of office address is important as it serves as the main address of the company where all the communication and legal notices will send by the:
Also, it is an official address where the company keeps its books of accounts, registers, and other important business documents. Basically, the address is used to know the jurisdiction and legal process of the company. So, having a registered office address is a necessity for the smooth functioning of a company.
Must Do Things Before Changing Company Address in India
The following are the conditions to changes the registered company address:
Documents required to be filed with form INC-22:
The shifting process for the Company's registered office can be done in two ways:
If Company desires to shift its registered office from one place to another within the same city in India, a notice regarding the change of the registered office, along with the board resolution and verification of the new registered office required to be filed with the ROC in India within 15 days of such change in form INC-22.
If Company desires to shift its registered office from one city to another within the same state under the jurisdiction of the same ROC, a notice regarding the change of the registered office in India, along with a copy of the special resolution and verification of the new registered office requires to be filed with the ROC within 15 days of each change in form INC-22.
Also, a copy of the special resolution must be filed to ROC in form MGT-14 within 30 days from the date of its approval.
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